| TIA Tia attends a private preschool from 9:00 to 11:30 three days a week. There are 18 children in the classroom including Tia. There is a preschool teacher, an assistant, and a facilitator who addresses such tasks as diapering, suctioning, and assisting Tia from one place to another. Tia has spina bifida, a tracheostomy, and some other special medical needs. Currently Tia receives speech therapy for 20 minutes 2 times a week. The doctor has suggested Tia do breathing and speech exercises for 20 -- 30 minutes every day. Tia receives occupational therapy 2 days a week for 20 minutes each. She also has a home health nurse visit for 4 hours on Thursdays. The early childhood special education teacher visits and consults with the preschool teacher every Monday for 1 hour. |
| These people are on Tia's IEP team: School Administrator Tia's Parents Occupational Therapist Speech/Language Pathologist Preschool Teacher Special Education Teacher Physician Home Health Nurse |
| Occupational Therapist You are Tia's OT. Tia is a 3 1/2 year old girl whose greatest needs are in the motor area. Tia has Spina Bifida as well as other health impairments. She is very verbal and can express her needs for suctioning of her tracheostomy, etc. She definitely has a mind of her own. When she doesn't get her way, or enjoy an activity, she may hold her breath until she passes out which is very dangerous with her compromised respiratory situation. She often cries when asked to work on range of motion or strengthening activities. She is highly distractible. You are scheduled to work with Tia for 20 minutes each day during Tia's recess time. Sometimes it is difficult for you to make it to her school at the assigned time. Although recess is a good time for you to be involved with her class, you also feel that some time for you to be alone with Tia is important. You try to keep the classroom teachers up-to-date on Tia's needs, accomplishments, and challenges, but you have no time to meet immediately following Tia's time and you have a very busy case load. Making it to the meetings concerning Tia is also quite difficult. Today the team is meeting to discuss Tia's progress and your concerns about serving Tia and sharing information with classroom staff. What questions do you have for this meeting? What would you like to see as outcomes for this meeting? |
| Preschool Teacher You are Tia's preschool teacher. Tia is a 3 1/2 year old girl with a tracheostomy which was placed when she was 6 months old. Her doctor has said it is permanent. She has spina bifida as well as the health issues due to the tracheostomy. She is verbal and scores right at her age for cognitive skills. Tia has a number of behavior concerns. When she doesn't get her way she can hold her breath until she has to be resuscitated. Therefore, oxygen, a bagger, and her suctioning equipment must always be close. She often refuses to follow teacher instructions. She argues with and hits other children, which doesn't hurt them, but may cause them to hurt her. She is very sensitive to other children being mean to her and she cries easily. It means a lot to her to have a friend to play or work with. She can walk with crutches, but whines and sits down when asked to go more than 3 or 4 steps. She refuses to push her own wheelchair more than 10 feet. Her social skills are her area of greatest need at this time. Tia receives services from several therapists and you and your staff try to meet often with them, but it is really hard to schedule meetings because they are so busy and it's hard for you and your staff to get away from the kids. The speech therapist has talked to you about working on Tia's speech goals in the classroom. You feel that now the speech therapist wants you to do her job too! The team is gathering today to address your concerns with Tia's social skills and to plan for the sharing of knowledge among your staff and the therapists. What questions do you have for this meeting? What would you like to see as outcomes from this meeting? |
| Tia's Mother You are the mother of a delightful and rambunctious 3 1/2 year old girl named Tia. Tia was born with spina bifida and then had a tracheostomy when she was 6 months old. Her doctor has recently said that this will be permanent, but you haven't given up the hope of her regaining enough respiratory strength so that it can be removed. Currently Tia has some health issues due to the tracheostomy. Occasionally she has to be resuscitated. Therefore, oxygen, a bagger, and her suctioning equipment must always be close and school staff must be specially trained to be able to work with her. Tia is very verbal. She scores right at her age for cognitive skills. She is so smart, in fact, that she frequently figures out ways to manipulate adults. She is very sensitive and kind to other children. It means a lot to her to have a friend to play or work with. She has two or three close friends from preschool. Her social skills are one of her greatest assets. At school, Tia walks with her crutches or uses her wheelchair, but at home Tia usually likes to relax without her braces on and just crawls or scoots around. During the week at home, Tia needs to rest a lot so she can have strength to attend school three mornings. Tia loves school and this arrangement with her in the private preschool has worked great. After trying several doctors, you have found one that will approve a speaking valve for Tia's trach. Some doctors felt her respiratory health was too weak yet. You really want Tia to be able to use this valve at school, but you don't care if she uses it at home or not. You've asked the preschool teacher to call a meeting of the team so you can tell them about the valve and to put an increase of speech services on her IEP so she'll get the help she needs to get ready for the valve and then to use it. You just found out today that Medicare will buy two valves every six months. They are somewhat disposable so every one will have to be careful with them. What are you going to ask the school district for? What are you going to ask the private school for? What do you hope will be the outcome of this meeting? |
| Speech Language Pathologist You are Tia's communication specialist. Tia is a 3 1/2 year old girl with a trach which was placed when she was 6 months old and which her doctor says will be permanent. She has spina bifida as well as the health issues due to the trach. She is verbal and scores right at her age for cognitive skills. Communication, however, remains her area of greatest need. She has numerous articulation errors and often is not understood by other children or strangers. She needs to greatly increase her breath control and stamina so that she can wear a different type of valve on her trach. The new valve would improve her speech intelligibility and decrease the functionality and health problems of her having to remove her vent and place her finger over her trach opening in order to speak. You usually work with Tia at the end of snack time and beginning of free-choice play twice a week. You would like to begin doing some type of group activity to provide Tia with support as well as to enhance the other children's interactions with her. If you did a group activity you would have to decrease your other time with Tia, because your schedule is completely full. You try to attend as many of the numerous meetings regarding Tia as you can, but find it difficult with your large caseload. It would really help if you could do more "role release" with the early childhood teacher and have her embed the training activities during other opportunities on days when you aren't on site. The team is gathering today to address your concerns with Tia's communication plan and to plan for her progress toward being physically capable of wearing a valve on her trach opening. What questions do you hope to get answered at this meeting? What plans do you want to share with the team? What do you hope will be the outcome of this meeting? |
| School Administrator You are the Early Childhood Special Education coordinator for the school district in which Tia is enrolled. Tia is a 3 1/2 year old girl with a tracheostomy which was placed when she was 6 months old and which her doctor says will be permanent. She has spina bifida as well as the health issues due to the tracheostomy. She is verbal and scores right at her age for cognitive skills. Tia has some behavior concerns. When she doesn't get her way, she can hold her breath until she has to be resuscitated. Therefore, oxygen, a bagger, and her suctioning equipment must always be close. She often refuses to follow teacher instructions. She can walk with crutches. She sometimes uses a wheelchair. Tia receives many services while at school and at home. The district provides transportation, speech therapy, physical and occupational therapy, a personal assistant in the classroom, tuition to a community preschool, an ECSE teacher and training to all staff working with Tia regarding her medical needs. You usually participate in Tia's IEP meetings and have worked with the education team and the parents in order to coordinate some services and funding for equipment or services. The parents have approached you with questions about obtaining funding for a new type of valve for Tia's trach and for your support in getting more speech therapy for Tia so she can achieve the skills she needs to be successful with the valve. The classroom teacher has asked you to attend a meeting concerning Tia. You are not sure what is going to be discussed at the meeting, but you hope to find out more about the possibility of increasing her speech time without overburdening your speech pathologist. You are also wondering what this valve thing is and if the school has to pay for one more thing for this child. |
| TEAM MEETING CHECKLIST 1. Family members participate as they prefer. 2. Meetings are held at a regularly scheduled time. 3. Meetings start on time. 4. Seating arrangement is conducive to communication. 5. All pertinent team members have been invited. 6. All pertinent team members attend. 7. Meetings are guided by an agenda 8. During the meeting, agenda items are identified for the next meeting. 9. Meeting minutes are recorded. 10. Minutes are distributed in a consistent manner to absent members. 11. The team has a system to convey necessary information to non-team members as needed. 12. A leader or facilitator is designated for each meeting. 13. The team accomplishes tasks on the meeting agenda. 14. The meeting concludes with a summary or review time. 15. The meeting ends on time 16. Each team member feels free to express his/her feelings. 17. The team explores multiple solutions before selecting a solution. 18. The team uses a collaborative problem -solving process. 19. The meeting is facilitated by roles such as recorder, time keeper, jargon buster, etc., which change with each meeting. |
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